Writing a business plan?

[Helpful]

I will be shortly renting space from a chiropractor and he wants me to put together a proposal.

Needless to say I don't have any idea of what to put in it. I just expected to be handing him a check at the beginning of the month!!! Since he asked me to join his practice...

He wants to know what I want to pay in rent, for a 10x10 room, what hours I want the room, (which I told him was up in the air), how I am going to schedule... so not to interrupt his practice...

I don't know what else to put in... I am hoping that there is some advise out there, if there is something I should put in to cover myself in the long run, I don't want to miss out on something that I wasn't even thinking about!!!

Thanks again...

 

[Dark Mistress]

Writing a business plan?

I will be shortly renting space from a chiropractor and he wants me to put together a proposal.

Needless to say I don't have any idea of what to put in it. I just expected to be handing him a check at the beginning of the month!!! Since he asked me to join his practice...

He wants to know what I want to pay in rent, for a 10x10 room, what hours I want the room, (which I told him was up in the air), how I am going to schedule... so not to interrupt his practice...

I don't know what else to put in... I am hoping that there is some advise out there, if there is something I should put in to cover myself in the long run, I don't want to miss out on something that I wasn't even thinking about!!!

Thanks again...

Oooohhh!! This sounds like fun!!

Let's see here...

Rent proposal.... Start low!! If he doesn't like it, he can counter!! How about a perceneforum.xxxe with a cap?? 25% of each massage with a max of $250 per month. If he bulks, tell him $300. It doesnt seem like he is providing a phone or staff to help you book, so I would remind him of that if he complains. If you must give him a check at the begining of the month, let that be your security deposit.

As for hours, figure out what days and hours you will be available and stick to them. Also figure out if you are going to hang around the office if you do not have anything scheduled. If you are your own boss, you do not have to stick around if you do not have appointments scheduled.

I assume he wants to know how you will be going about getting your clients. Sure, his patients may become your clients, but you going out and putting in extra effort to get clients outside of his office will put you in a better light. If you can swing it, put an ad in a local paper. The nice thing about most papers is they let you put the ad in now and charge you later. A good ad will get people in your door quickly to pay for the ad.

Good luck and let us know how it goes!!

Christine

 

[Amerie]

Try the forms at http://www.sohnen-moe.com/forms.php
She has contracts there for IC's. You can dl them and edit them to your needs.
From my experience (which was a pleasure) make sure you include utilities (who pays), phone, appointments, waiting room facilities etc.

Robyn

 

[Pompal 09.]

Thank you both for responding...

This will basically be my own business completely separate from his, except for the fact that I will be renting a sole room with a enterance directly into the room, and sharing a bathroom. I will be booking all the sessions, billing, scheduling, providing equipment and supplies. This is what I want, I don't want to have a 3rd party envolvement at all or have to involve his receptionist, other than them giving a good word here and there.

At first I thought of booking on only his off days and times, then I realized that there may be some people that want to coordinate their sessions for adjustments and massage.

I will ask to put up a non-permanant vinyl sign in his front window, as well as planning on putting my own ads in the local paper etc. for advertizing.

I am so excited, because I have been looking for my own office for almost 2 years without success, I started going back for adjustments (in March) after my car accident and he asked me what I was up to, and that is when he asked me if I would be interested in renting a room from him. I was just about to go and speak with a real estate agent to get out of where I am and closer to where I live to actually be able to use my NY license!!! This has also been a problem for me recruiting people by word of mouth in my area as well as the gift certificates that I have donated, because not everyone wants to have a session in their home, and once they heard they had to travel about 25 minutes to where I currently work, things fizzled out with a lot of potential clients.

 

[Katie]

This is what I have so far...


Business Proposal

Chiropractic center: The left far room will be provided by the center for sole use at the discretion of M use of Therapeutic Massage and Bodywork under the ethical code and limits of the New York state law. Rent will be provided for use of this room, utilities, as well as shared use of the bathroom facilities. Liability and malpractice insurance is provided through AMTA by the therapist, which covers the therapist, facility and all equipment. A copy will be provided prior to any sessions performed at the center. The back door facing south will be locked at all times, chiropractic clients must use the front door for entry to the center, disruption during sessions will not be tolerated. Keys to the center will be provided to the therapist.

Appointments and scheduling: The Chiropractic center will not be responsible for any of the appointments scheduled. This will be the sole responsibility of the therapist, although some clients may want to coordinate their appointments, which can be accommodated. Mutual referrals will be the only exception and encouraged. Appointments will be scheduled accordingly with minimal disruption to the chiropractic center.

Signage and representation: Business cards and information will be left in the waiting room to encourage the centers patients to use the massage services. A non-permanent vinyl sign will be placed in the window on the north side of the building under the sign for the center, see below.



Advertising: Local advertising and website will be provided by the therapist for information purposes, and contact information, with use of the address and naming O... Chiropractic Center as the location in the advertisement when applicable.

Equipment and supplies: Table, stool, linens, charts, music, supplies and other furnishings will be the responsibility and the property of the therapist, which are to be left in the room ready for the next appointment at all times. Removal of equipment will be at the therapists sole discretion as needed for services provided outside of the facility. A Purel dispenser will be secured on the wall inside and outside the room for hygiene purposes. A clothing rack will also be secured to the wall for client’s personal belongings inside the room. Supplies will be delivered directly to the center as needed.

_____________________________________________________________
I have already given him the pricing for my services, but I do plan on including that again. It is posted on my website... there are a few other things that I plan on including, but I have to think about it for now.

 

[Rachel R]

Looks pretty good to me Muriel, let us know how it goes, ok?

 

[Zork]

"Liability and malpractice insurance is provided through AMTA by the therapist, which covers the therapist, FACILITY and all equipment"

You ay want to change the text that reads that your AMTA insurance will cover 'facilities' - it won't.

I'm guessing that you do not have small business insurance, which would be your insurance for your facility - this would cover 'slip & fall' accidents and fire (for example).

Your AMTA is your professional liability coverage - if you injur a client. Your AMTA may allow you add an equipment rider for an extra $$/year - this would cover your equipment if damaged (table, etc).

 

[rainy]

Actually I called AMTA directly and asked this question when I was originally looking for my own office, to find out what other coverage I needed. I also will find out what insurance is covered by the chiropractic center.

 

[ilovemybestfriends]

So - your AMTA insurance will cover to rebuild your office if there is a fire, for instance?

 

[jonneyswife1]

For his clients coordinating their adjustments with massage - will they be required to pay you separately?

Do you have your own CC machine that you will use, will you use the chiro's and if so will you be chipping in for any fees and when will the chiro cut you a check for those transactions, etc.?

Does the chiro office sell GCs? Will you have your own to sell? And if you have your own will they sell them at the front desk or will you sell them yourself?

Just more to consider or put in your contract.

 

[keep_it_real9572]

Appointments and scheduling: The Chiropractic center will not be responsible for any of the appointments scheduled. This will be the sole responsibility of the therapist, although some clients may want to coordinate their appointments, which can be accommodated. Mutual referrals will be the only exception and encouraged. Appointments will be scheduled accordingly with minimal disruption to the chiropractic center.

Signage and representation: Business cards and information will be left in the waiting room to encourage the centers patients to use the massage services. A non-permanent vinyl sign will be placed in the window on the north side of the building under the sign for the center, see below.


----------------------------

You may want to consider the "mutual referral" comment. It sounds as though you are saying you will schecdule appointments, unless the chiro office has a patient they will schedule for you. If they schedule something in, they are going to need to have an hourly copy of your books, in order for you not to be double booked.

For the "business card info" - will you be keeping the chiro office business cards in your place too?

----------------------------

You haven't mentioned what you are negotiating for in rent, but Greatlakes had a good comment and I'd add my own, that $300 - $350/month flat, would be reasonable.

----------------------------

One other response. It seems he will let you come and go as you please, so I'd hop on board and use that office as much as you can, especially if the noise level is bearable.

 

[jvjonster]

I was sent this link recently:

http://www.score.org/template_gallery.html

Great templates for business plans and other things.

 

[Anonymous]

Yes, the clients will have to pay separately for services, and I will make that clear, and make sure that his receptionist makes it clear as well. I can also say that if payment is made to the center, they can deduct it from my rent... which may be a posibility.

I do not yet have a cc machine, and have been debating on which one to use, if I want to use one at all.

I want to handle all the payments, and gift certificates. I have it stated that they must call ahead for a convenient time to purchase one. I don't know if his receptionist will want to sell them for me, I think it will just complicate matters.

I took out the "mutual referral comment" I wanted it to be that I wanted them to refer clients to me when it is best for the clients needs and the same goes for when one of my clients needs their work... I do already carry their business cards with me and hand them out to clients as needed. I don't believe in referring out to someone that I have not put my body in their hands for treatment myself. It is the whole trust factor.

As for rent, I am figuring $250/month. Since after I measured it, the working space is only 10.3 ft x 7.9 ft there is a small closet that backs up to the bathroom, that was formerly the developing room (which he uses for storage). This used to be an x-ray room, and has lead walls, so noise isn't much of a problem. Yet there is a passing train, that I still wonder about...

I definitely plan on finding out about the liability issue as to what coverage he has. I assume he has liability coverage for the building.

Thanks again for everyones help... keep the posts coming!

 

[Magic Dance]

updated...



Business Proposal

Chiropractic center: The left far room will be provided by the center for sole use at the discretion of M for use of Therapeutic Massage and Bodywork under the ethical code and limits of the New York state law. Rent will be provided for use of this room, utilities, as well as shared use of the bathroom facilities. Liability and malpractice insurance is provided through AMTA by the therapist, which covers the therapist, facility and all equipment. A copy will be provided prior to any sessions performed at the center. The back door facing south will be locked at all times, chiropractic clients must use the front door for entry to the center, disruption during sessions will not be tolerated. Keys to the center will be provided to the therapist.

Appointments and scheduling: The Chiropractic center will not be responsible for any of the appointments scheduled. This will be the sole responsibility of the therapist, although some clients may want to coordinate their appointments, which can be accommodated. Payment for coordinated appointments must be paid separately. Appointments will be scheduled accordingly with minimal disruption to the chiropractic center. A 30-minute buffer will be scheduled in between clients. Hours will vary until a set schedule can be maintained, hours will be mostly daytime, but will include one evening, and weekend appointments. Total hours approximately 20-30, including down time. The therapist may be on site with discretion in between clients. Appointments will be made in advance only, walk-ins will not be accepted.

Signage and representation: Business cards and information will be left in the waiting room to encourage the centers patients to use the massage services. A non-permanent vinyl sign will be placed in the window on the north side of the building under the sign for the center, see below.


Advertising: Local advertising and website will be provided by the therapist for information purposes, and contact information, with use of the address and naming O... Chiropractic Center as the location in the advertisement when applicable. Post cards will also be used for clients to send to others as a referral plan. See price page for details. Photos of center may be included in advertising, mainly on the website.

Specials: Will be announced around holiday time, or any slow time of year. Specials will be posted at the center, as well as on the website. A referral policy will be followed all year round, as well as discounts for packages purchased. A grand opening special will run for the first month after opening.

Equipment and supplies: Table, stool, linens, charts, music, supplies and other furnishings will be the responsibility and the property of the therapist, which are to be left in the room ready for the next appointment at all times. Removal of equipment will be at the therapist’s sole discretion as needed for services provided outside of the facility. A Purel dispenser will be secured on the wall inside and outside the room for hygiene purposes. Supplies will be delivered directly to the center as needed.

Expansion of practice: If the center expands to a larger location and or facility, M is permitted to expand clientele services within the scope of practice, and to hire employees, for such services. At such time Muriel will be acting as a supervising roll as well as seeing clientele at her discretion. Room(s) must be 10x12 or larger, with adequate storage for supplies.

 

[ima90sbaby]

I realized I need to put in something about the fact that the clients are mine, not the centers, and if I leave they come with me with no obligations... I am just not sure as to how to word it.

Any further help will be greatly appreciated. I should be done after I get that statement in... I am driving myself nuts over this, and I shouldn't be. But I need it done in order to have my office!!!

 

[Greek God AKA Greekman]

How's this?

Ownership of private records

All confidential records, documents and other papers (together with any copies or extracts thereof) made, acquired, maintained and processed by ____________ in the course of leasing space at ____________ shall be the property of ____________ and will stay with ____________ upon the termination of the rental agreement, in order for security to be properly maintained and in order to facilitate the continuity of care while fulfilling the professional obligation to maintain client records. No-one at ____________ has the legal right of access to the information in those records, which remain confidential.

 

[tammy]

Thank you so much, I really appreciated it... that also reminded me that I needed to add something about notice of termination of agreement.

I think I am finally done, all bases covered... I will most likely give it to him tomorrow... one step closer to my office!!!